Social Media Policy

Application: This policy applies to all members of Watford Joggers.

Aims: This policy sets out guidelines intended to help all members make appropriate decisions about the use of Watford Joggers social media.

Monitoring: Monitoring via the Watford Joggers Committee (WJC).

 

Purpose

  1. This policy is intended to help all within Watford Joggers to make appropriate decisions about the use of the club’s social media channels such as Twitter, Facebook, and WhatsApp. Other social media includes but is not exclusive to blogs, video, picture blogging and audio.

  2. This policy outlines the standards Watford Joggers requires all to observe when using official club social media, the circumstances in which the WJC will monitor the use of social media and the action that will be taken in respect of breaches of this policy. The principles of this policy apply to use of social media regardless of the method used to access it - it covers static and mobile IT/computer equipment, as well as work and/or personal smartphones etc.

Why use social media

  1. Social media enables us to inform members of event details and services, recruit for members for events, attract new members and to seek feedback on key services.

 

Responsibility for implementation of the policy

  1. The WJC has overall responsibility for the effective operation of this policy.

  2. All members are responsible for their own compliance with this policy, for ensuring that it is consistently applied and should ensure that they take the time to read and understand it. Any breach of this policy should be reported to the WJC.

  3. Questions regarding the content or application of this policy should be directed to the WJC.

 

Using Watford Joggers social media

  1. Before using Watford Joggers’ social media members are recommended to have read and understood this policy.

 

The roles and functions of Watford Jogger social media sites and services have been identified as follows:

  • Promotion of Watford Joggers events

  • Ad-hoc Member events

  • Announcing news

  • Recruitment of members

  • Advertising Key Services

 

This list is not exhaustive and other uses may be approved by the WJC.

Personal use of social media

 

Member use of social media on Watford Joggers platforms is permitted to certain conditions, as  detailed below. It must not be abused and the WJC reserves the right to withdraw permission of a member/individual from club related social media platforms/apps and services at any time.

The following conditions must be met for member use to continue:

  • use must not interfere with official WJC communications.

  • use must comply with our policies and constitution

Members are personally responsible for what they communicate on the Watford Joggers’ social media channels. Members must always be mindful of the content of their communications and what they disclose about the club. For further details, see below ‘General rules for social media use’ below.

General rules for social media use

  • Whenever members are permitted to use social media in accordance with this policy, they must adhere to the following general rules.

  • Members must not post or forward a link to any abusive, discriminatory, harassing, derogatory, defamatory or inappropriate content.

  • A member who feels that they have been harassed or bullied, or are offended by material posted by another member on a social media website should inform the WJC.

  • Do not post material in breach of copyright or other intellectual property rights.

  • Be honest and open, but be mindful of the impact the communication might make to people’s perceptions of Watford Joggers and its members.

  • Members are personally responsible for content they publish and need to be aware that it will be public for many years.

  • Members should avoid social media communications that might be misconstrued in a way that could damage Watford Joggers reputation, even indirectly.

  • Members should not post anything that their fellow members, would find offensive, insulting, obscene and/or discriminatory

  • Members should not post advertisements in these channels

  • Content published should be relevant: it should be related to the club, running, or club members


Monitoring use of social media

  1. Members should be aware that any use of social media websites/apps may be monitored and, where breaches of this policy are found, action may be taken.

  2. The WJC reserves the right to restrict or prevent access to certain social media websites/apps to members if their personal use is considered to be in breach of the above ‘General rules for social media use’.

  3. Misuse of social media websites/apps can, in certain circumstances, constitute a criminal offence or otherwise give rise to legal liability against you and Watford Joggers.

  4. If any member notices any use of social media by a fellow member that is in breach of this policy, they should report it to the WJC.

  5. Where it is believed that a member has consistently failed to comply with this policy, they may have access to the Watford Joggers social media sites removed.

 

Last updated: 24th February 2020

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